OUR EXPERIENCE WILL
MAKE THINGS HAPPEN
Our in-house services
Online Registration &
As a full service Professional Conference Organizer (PCO) Venue West can manage your meeting throughout the whole process: from the early planning and budgeting stages to the final accounting.
Venue West's expertise will "make things happen" for the conference so that you can use your time and knowledge in the most productive way prior to the conference and be able to relax and network with colleagues and friends on-site.
Venue West has managed over 500 conferences in over 30 countries so now matter where your meeting is taking place, we can help!
Conference Management services include:
Planning and Budgeting
Registration and Administrative Services
Venue and Accommodation Services
Venue West provides societies and associations with significant knowledge, experience and resources to support their mission, goals and objectives.
If you have certain requirements, large or small, that need outsourcing; we can help.
The professionals in our Association Management Division offer unmatched association expertise and specific knowledge of the issues, challenges and opportunities facing associations today. From providing a virtual office to understanding the intricacies of journal publishing and management issues, our team brings extensive experience and considerable knowledge of many issues unique to associations.
Our Association Management Services include:
You are bringing your conference or event to British Columbia and need assistance in the coordination of local services?
Venue West can help. We know the business you are in and therefore understand the specific needs and challenges of organizing a meeting in a different city. Venue West has the expertise and the network to support you in providing excellent service that will make you shine!
Our Destination Management Services include:
Reliable and relevant technological systems are critical to successful conference, association and abstract management.
Venue West offers a custom-designed and fully flexible registration, abstract and data base system, "Powered by Venue West" to ensure smooth, efficient and secure processes.
The big advantage of Powered by Venue West is that we developed this system in house, which means we can custom design it for you – and our IT expert is right here in our office so we can offer instant service.
Our system is flexible enough to offer caps on registration categories, codes for registrants who have been offered a discount, and a very easy user friendly interface.
The system also provides real time, 24/7, concise and fully customizable reports, so that you and your Project Manager are always up to date and can make any budgetary or planning adjustments in a timely manner.
Abstract Submission and Review
Our abstract submission and review system allows user friendly online abstract management. All abstracts can be submitted online by applicants. The online review portal offers convenience to reviewers to access abstracts, assign a rating and submit their reviews to the committee.
Membership recruitment and retention is often a key deliverable for associations. Using the Powered by Venue West© system, association members can renew their memberships online – and new members can sign up online as well. We can also do emails blasts to insure membership renewal and make sure that your members know the value of your association. We would be happy to discuss your needs and help you optimize your membership potential.
OUR past events
BC Dairy Association AGM & Conference
International AIDS Society Conference
BC Sports Rep Association Bi-Annual Trade Show
425 Exhibition Booths
International Association for Bridge and Structural Engineers Symposium
Société Internationale d’Urologie World Congress
World Congress of Veterinary Dermatology
Canadian Green Building Council Conference
Association of Canadian Port Authorities
International Symposium on Halogenated Organic Pollutants
PHONE: 1 604 681 5226 | toll free: 1 866 481 5226
Suite 301 - 1040 Hamilton Street, Vancouver, B.C., Canada V6B 2R9